Liaison Officer
ACTED Pakistan

Industry:N.G.O./Social Services
Functional Area:Administration
Total Position: 1
Job Type:Contract
Department:KPK
Job Location:Peshawar, Pakistan
Gender: Doesn’t Matter
Minimum Education:Bachelor’s Degree
Minimum Experience:2 Years
Salary Range:PKR. 45,000 – 50,000/month
Require Travel:50%

Assignment
The Liaison Officer is responsible for all communications with the local authorities at both District and Provincial levels and sub-levels and military liaison officers, and may provide administrative support as well as security and human resources assistance whenever necessary.
Functions
A. Administrative Support
Ensure compliance of ACTED with all general requirements of the Provincial and District Authorities and Military Orders including submission of requested reports and responding to special requests.
Advice ACTED on its relationship with the local authorities to facilitate a positive cooperative relationship.
Advise programme teams on specific regulations implemented by the Authorities that impact the ability to implement activities and/or impact the speed of implementation.
Submit and follow up on any pending permissions/authorizations to conduct activities across the District asper the needs of programme teams and ensure presentations on completed activities are provided in a timely manner when required.
Support programme teams in their communications with District Government Departments and/or in thecollection of Government data for programme planning purposes.
Ensure all ACTED Internationals arriving in KPK have all the necessary documentation to access and remain in KPK.
Ensure all copies of up-to-date permissionsfor ACTED to operate in the District are regularly filed and passed on tothe country office in Islamabad.
Undertake regular field visits, including at the specific request of Programme Teams, to ensure all Union CouncilAuthorities are briefed on ACTED activities and that all activities are properly coordinated at every administrative level.
Capitalise on all processes and documentation used on a regular basis for interactions with local authorities including: (a) preparation of templates for basic programmers; (b) development of a follow-up tool for all pending requests initiated by ACTED and any/all ad-hoc/regular requests made by the civilian authorities or military commander[s]; (c) preparation of an authorities contact/information sheet to be updated on a monthly basis;(d) preparation and dissemination to senior management of procedures/processes to be followed according to the type of interaction;(e) land ownership legal technicalities and processes of follow-up.
Support processes at the Area Office aimed at improving internal and, as per the recommendations of Coordination, external communication / visibility; i.e. development of anACTED Information Bulletin, implementation of an activities bullet inboard, etc.
Advice ACTED on opportunities for collaboration with local NGOs, private sector organizations, and government departments;specifically support coordination in developing practical relations with other actors.
B. Security:
Complete daily security situation reports to Coordination in both Peshawar and the country office in Islamabad outlining the major incidents and general trends.
Support Coordination in developing security guidelines.
Support the GIS team in developing District maps.
Coordinating with the LEA (Law Enforcement Agencies) for the smooth flow of prior security information and security clearances from the agencies.
Attending Security cluster meetings
Carryout detailed security analysis of the Area of Responsibility.
Monitoring all the movement of national/international staff as per security situation.
Generating security guidelines to the local staff as per the prevailing security environment in the area.
C. Coordination with Local NGOs:
Represent ACTED at local coordination meetings or local NGO form and ensure good relations with them.
D. General
Prepare weekly activity reports for the Area Coordinator outlining meetings attended and issues discussed therein along with any required action points.
Translation of any documents required for the purposes of coordination / external relations.
Ensure all paperwork is filed and disseminated, where necessary, to the relevant line manager for their respective filing.
Accountability to Communities and Beneficiaries
The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED staff member.

Skills Required:
Excellent Computer skills (Word, Excel, Outlook)
Good Level of verbal and written communication in English.
Ability to organize work to meet deadlines.
Ability to work independently and in a team.