reception jobs in Pakistan
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Office Coordinator – Receptionist
Elixir Technologies Limited
Job Type:Full Time/Permanent
Job Location:Islamabad, Pakistan
Gender: Doesn’t Matter
Minimum Education:Bachelor’s Degree
Degree Title:A Bachelor/Masters degree.
Minimum Experience:1 Year (1-2 years relevant work experience gained within a reputable organization.)
Responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, and sorting and distributing mail. Also schedule meetings and travel for executives.
Answers incoming calls, determines purpose of callers, and forwards calls to appropriate personnel; takes and delivers messages or transfers calls to voice mail when appropriate personnel are not available.
Receives, sorts, and routes mail; maintains fax machines, assists users, sends faxes and retrieves and routes incoming faxes; creates and prints fax cover sheets, correspondence reports and other documents when necessary.
Re-direct calls as appropriate and take adequate messages when required.
Assist in the planning and preparation of meetings, conferences and conference telephone calls.
Collect and distribute parcels and other mail.
Maintain the general filing system and file all correspondence.
Greet, assist and/or direct students, visitors and the general public.
Greet visitors warmly and make sure they are comfortable.
Respond to public inquiries.
Orders, receives and maintains office supplies.
Coordinate the repair and maintenance of office equipment.
Schedule follow-up appointments.
Schedule meetings and conference rooms.
Ensure reception area is tidy.
Coordinate office activities.
Prepare travel vouchers.
Other duties as needed/assigned.
1-2 years relevant work experience gained within a reputable organization.
A Bachelor/Masters degree.
Knowledge of office administration.
Interpersonal and human relations skills.
Ability to work well in teams and communicate complex concepts clearly and concisely.
Excellent English language skills.
Good communication and analytical skills.
The Logistics Officer is responsible for assisting in the Logistics department of Advans Pakistan.
The Logistics Officer shall demonstrate:
Ability to assist the Logistics Department in new branch setup processes and ongoing maintenance of branches.
Ability to assist in purchases of goods as requested by the Logistics Manager: request for invoices, delivery management, relationship with the suppliers
Ability to assist in organising of store (inventory of goods upon reception, data entry in stock management software, documentation of outgoes, filing of reception supporting documents)
Quality of day to day logbook keeping
Good command of spoken and written English
Graduate / Diploma / Certificate Holder in the field of Commerce / Marketing
Required Working Experience
Minimum two years work experience in the area of banking/microfinance/trade/business.
The store keeper should be familiar with all procedure of stocks and as well as administrative procedures.
Be familiar with ways of organizing a stock, based on technical requirements or storage norms.
Create a proper filling prior to reception of the items of each project, this should follow ACTED Logistic dept. standard filling.
The storekeeper is responsible for full documentation of all IN and OUT of the goods.
Make sure that when receiving goods there is reception or waybill.To be kept in stock file.
Make sure that there is Stock Request for each item OUT, after proper authorization of the stocks request.
Make sure that there is a Waybill OUT when materials are sent to the field.
Make sure that the stock request number is indicated in the stock cards, in order to have the cross reference process active.
Use labels for all items in the stock, for better identification of materials. (e.g Project code, donor name.)
Make sure to prepare monthly reports and present it to logistic dept by 30th of each month.
Keep record of all reports he is supposed to send or if he is asked to prepare.
B. Quality and Hygiene
Make sure that the items received in his stocks are properly quality controlled, such as the expiry date and the item quality itself is checked by project manager or anyone who is nominated to do so.
Should there be any quality issue the logistics officer has to be alerted on time.
He is the main person in-charge for keeping the goods in a good status and quality.
The storekeeper is in-charge for keeping a good hygienic environment in stock. Should there be any evidence of mice, insects he is to inform the logistician to take immediate action and on time in order to eradicate them.
The storekeeper should be aware of storage standards and how to keep different items in stock.
Upon arrival to duty station has to check and make sure that stock is secure together with Logistician.
This is the store keepers job to alert the logistician should there be any type of security risk to safety of stocks.
- Familiar with local culture/ language
- Good writing skills