Documentation Officer Job In Save the Children Mirpur Khas
Collect updated data from warehouse i.e.,commodity receiving and dispatching information from the Documentation Assistants on daily/weekly basis.
Collect daily food distribution data for each Village Tract/Township from the relevant Documentation Assistants; compile them by each sub-office/region and submit the same to the Food Security Advisor for his/her review.
Create a data base for all the beneficiaries by each Township.
Keep updated all the key personnel on day-to-day distribution plan activities.
Update daily Distribution Board with information on food stock and Village Tract distribution activities.
Compile weekly/monthly distribution reports received from the Documentation Assistants and summarize them for submission to donors and SC management.
Review/check all SC/WFP incoming/outgoing waybills, outlet distribution reports, muster rolls, loss reports in order to ensure that the weekly/monthly distribution reports submitted by the Documentation Assistants are correct and matched with all the related papers /documents.
Assist and direct the Documentation Assistants in filling necessary documents like 1) Beneficiary lists, 2) Distribution plans, 3)SC/WFP incoming and outgoing waybills, 4) Outlet distribution reports, 5)Muster rolls, 6) Loss reports, etc., in separate files.
Prepare WFP invoices and submit the same to the Food Security Advisor on the 10th of each month for verification and submission to WFP in a timely manner.
Diploma/university degree on IT/MIS
Total Work Experience (In Yrs)3 – 4
Sector Experience (In Yrs) 2
Good Computer knowledge
Interpersonal and communication skills
Good team management skills