Admin – HR Assistant Career at UNDP – Hyderabad
Admin – HR Assistant
Industry: N.G.O./Social Services
Job Type: Special all Inclusive
ob Location: Hyderabad
Under the overall supervision of Chief of Mission and general supervision of the RMO and the direct supervision of the Head of Sub-office, the incumbent will be responsible for:
Assisting the HSO in ensuring the compliance of the IOM Staff Regulations and Rules for both Officials and Employees, as well as any country-level circular or guidelines or instructions issued from the main office;
Maintaining IOM Hyderabad staff Personal Files and ensuring that they are always updated;
Ensuring that that all staff have their Health Insurance cards and follow up on the medical claims submitted by staff;
Coordinating with Islamabad Human Resources for all staff recruitment and separation procedures, ensuring that all documents are complete and submitted in a timely manner;
Updating the Travel Authorization Matrix and keep track of the DSA claims to be presented in time to finance for settlement, and ensuring that security clearance is requested and received, when applicable;
Maintaining attendance & leave records;
Monitoring office maintenance, maintenance supplies, utilities and their invoicing, pests control services, etc. organise repairs of office equipment, and machinery;
Monitoring stock of office supplies and orders / requests replenishments when required;
Sending updated staff sheet to Head Office by 15th of each month;
Disbursing of prepaid top up cards for staff in the first week of every month;
Arranging accommodation for the IOM guest coming to Hyderabad;
Maintaining IOM Guest house in terms of financial and administrative issues;
Any other duty assigned by the Supervisor.
2.Computer literacy High level user.
3.Typing skills speed 200 symbols/min and higher.
4.Good knowledge of English.
5.Working experience in clerking/administration is desirable.
6.Good oral communication skills.
8.Ability to systematize documentation and keep it in order.
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